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How to add multiple users

Administrators have the ability to invite others to access a site either individually or in bulk.

Invite multiple users on a computer

  1. Go to Ruby Datum > Manage Users.
  2. At the top, click Add multiple users.
  3. Enter the each new user's email address separated by a comma or a new line.
  4. Specify the user level all these new users will have.
  5. Optionally, select any groups the users will be part of.
  6. Click Add Users.

Invite multiple users on mobile or tablet

  1. Go to Ruby Datum > Manage Users.
  2. Tap the Add icon in the top right corner > Add multiple users.
  3. Enter each user’s email address separated by a comma or a new line.
  4. Specify the user level all these new users will have.
  5. Optionally, select any groups the users will be part of.
  6. Tap Add User.

The new users will be sent an email inviting them to access the site.

Notes

When adding multiple users an administrator will need to "Approve" each user on the Manage Users page before the users will be able to sign in and create passwords for themselves.
 

If you don’t want the recipients to be notified immediately, untick the "send users an invite now" before clicking Add Users. Then email the users manually when you are ready, making sure to include the site’s web address.
 

When inviting users, be aware that automated emails, such as those containing login details, or notifications of new files added may be blocked by their email provider. In order to receive these emails, they may need to whitelist the IP address we use: 167.89.46.184