Administrators can track all kinds of user activity, such as the files each user has downloaded, what they have been searching for, and when they last logged in. Tracking user activity on your computer Go to Ruby Datum > Manage Users. Click the User's name of the user you want to track. Click View al...
Administrators have the ability to invite others to access a site.There are three basic types of user account: “Administrator”, “Editor” and “Standard”. The following table highlights the main differences between them. Administrator Editor Standard User View, download and print files ✔ ✔ Unles...
Administrators can change user settings on a computer, mobile or tablet. Managing user settings on a computer Go to Ruby Datum > Admin Click on the relevant option (see explanations below). Manage user settings on a mobile or tablet In the main menu, tap on Admin & Export. Tap User Accounts. Tap on ...
Administrators have the ability to invite others to access a site. Invite a user on a computer Go to Ruby Datum > Manage Users. At the top, click Add User. Enter the new user’s email address and specify their user level. Optionally, add the user's name, a password and select any groups the user will ...
Administrators have the ability to invite others to access a site either individually or in bulk. Invite multiple users on a computer Go to Ruby Datum > Manage Users. At the top, click Add multiple users. Enter the each new user's email address separated by a comma or a new line. Specify the user lev...
You can temporarily revoke a user’s access, without having to delete their account. Suspending users on a computer Go to Ruby Datum > Manage Users. Click the checkbox next to each user you want to suspend. Click Suspend at the top. Suspending users on mobile or tablet Go to Ruby Datum > Manage Users....
When creating your site with Ruby Datum, you will be asked whether you want to set up your site with user-based permissions or group-based permissions. If you choose user-based permissions then all permissions on your site are set on an individual User basis. If you choose group-based permissions th...
Administrators have the ability to permanently delete a user’s account. Deleting users on a computer Go to Ruby Datum > Manage Users. Click the checkbox next to each user you want to remove. Click Delete at the top. Deleting users on mobile or tablet Go to Ruby Datum > Manage Users. Tap the informati...
Administrators have the ability to create a group and assign users as members of that group Creating a group and assigning users on a computer Go to Ruby Datum > Admin > Manage User Groups At the top click Add User Group Create the group name and assign users to the group. Click Save. Creating a gr...
Administrators can change file or folder settings on a computer, mobile or tablet.Changing file and folder settings on a computer Go to Admin. Under the Documents list, click on the relevant option (see explanations below). Changing file and folder settings on a mobile or tablet In the main menu, ta...
Administrators have the ability to create new sites. If you do not have this ability, it has not been enabled. Please contact us for further information. Create a site on a computer Go to Ruby Datum > Admin > Manage Sites. Or the "Switch site" button at the top of the page Click Add site. Complete al...
You can prevent users from accessing specific files and folders. You can also control whether they can print, download or edit these items. Setting access restrictions on a computer Go to Ruby Datum > Documents Click the information icon next to the item you want to restrict. Click to expand User Per...
If there are several files or folders that you wish to restrict in one go, you can use the following method, available on desktop, to do it quickly. Setting bulk access restrictions on a computer Go to Ruby Datum > Admin > User Permissions. Check the relevant user(s) you wish to restrict. Select from...
In certain situations, you may wish to share a link to a file or folder, rather than creating a user account for the recipient. Administrators and Editors have the ability to share items in this way. Sharing links on a computer Go to Ruby Datum > Documents. Right-click on the relevant file or folder ...
If you are a user looking to login using Active Directory, please see this article: https://support.rubydatum.com/2522-knowledge-base/5383-basic-tasks/18919-how-to-use-single-sign-on-with-active-directory Microsoft Azure Active Directory is a great way to use single sign-on for your users to simply ...
When do you close a site? Upon expiry of your subscription Upon completion of a particular transaction/project. Here is what you do:Want to extend your licence? Raise a request on Ruby Datum - SupportBee Login with the site name and desired extension time.Step 1 - Download all folders/files and expo...
